Privacy Policy

Your privacy is important to us

Last Updated: January 12, 2026

1. Introduction

Welcome to FS Team Admin System ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our attendance management system.

Please read this privacy policy carefully. By using our services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We do not collect, store, or share any personal information from users:

Our system operates without requiring personal data such as names, email addresses, phone numbers, or any identifiable information. All features are designed to function without collecting or processing user-specific data. If in the future any personal information is required to improve functionality or provide certain services, users will be clearly informed and their consent will be obtained before any data is collected.

2.2 Device Information

We automatically collect certain information about your device:

  • Device ID: Unique identifier for your device
  • Device Type: Android or iOS
  • Device Model: Make and model of your device
  • FCM Token: For push notifications

2.3 Usage Information

We collect information about how you interact with our system:

  • Login/logout times
  • Features accessed
  • System interactions and activities

3. How We Use Your Information

We use the collected information for the following purposes:

  • Account Management: To create, maintain, and secure your account
  • Attendance Tracking: To record and manage your work attendance
  • Leave Management: To process and track leave requests
  • Notifications: To send you important updates and alerts
  • Security: To prevent unauthorized access and ensure system security
  • Analytics: To improve our services and user experience
  • Compliance: To comply with legal obligations and company policies

4. Device Validation & Security

Our system implements strict device validation to ensure security:

One User, One Device Policy:

  • Each user account can only be logged in on one device at a time
  • Each device can only be used by one user account
  • This prevents unauthorized access and account sharing
  • If you need to change devices, contact your administrator

5. Information Sharing & Disclosure

5.1 Within Organization

Your information may be accessed by:

  • Administrators: For system management and oversight
  • Supervisors: For attendance and leave management
  • HR Department: For personnel management

5.2 Third Parties

We do not sell or rent your personal information to third parties. We may share information with:

  • Service Providers: For hosting, notifications (Firebase Cloud Messaging)
  • Legal Authorities: When required by law

5.3 We Will NOT Share

We will never:

  • Sell your personal information
  • Share your information for marketing purposes
  • Disclose your information without proper authorization

6. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption: Data is encrypted in transit and at rest
  • Authentication: Secure login with password hashing
  • Device Validation: Strict device-to-user binding
  • Access Controls: Role-based permissions system
  • Regular Monitoring: Continuous security monitoring and updates

Note: While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

7. Data Retention

We retain your information for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes
  • Enforce our agreements

When your employment ends, we may retain certain information as required by law or for legitimate business purposes.

8. Your Rights

You have the following rights regarding your personal information:

8.1 Access

You have the right to access your personal information stored in our system.

8.2 Correction

You can request corrections to inaccurate or incomplete information.

8.3 Deletion

You may request deletion of your personal information, subject to legal requirements.

8.4 Data Portability

You can request a copy of your data in a commonly used format.

8.5 Withdraw Consent

You can withdraw consent for optional data processing at any time.

To exercise these rights, please contact your system administrator or HR department.

9. Push Notifications

We use Firebase Cloud Messaging (FCM) to send push notifications to your device. These notifications may include:

  • Attendance reminders
  • Leave request updates
  • Important announcements
  • System notifications

You can disable push notifications through your device settings at any time. This will not affect your ability to use the system.

10. Children's Privacy

Our services are not intended for use by children under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

  • Posting the new Privacy Policy on this page
  • Updating the "Last Updated" date
  • Sending you a notification (if required)

Your continued use of the system after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

Contact Information

Email: support@fsteamadmin.com

Phone: +974 3051 1016

Address: Doha, Qatar

We aim to respond to all inquiries within 48 hours.

Acceptance of This Policy
By using our services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

© 2026 FS Team Admin System. All rights reserved.